How to prepare for a commercial deep clean

Is your office starting to look a little worse for wear in out-of-reach corners? Has your pub's carpet seen better days? Then it might be time for a deep clean. These professional services are designed to target the areas that may not often get the cleaning care they need, such as light fixtures, storage shelves, and floors beneath heavier equipment. While not often seen by staff, customers, or guests, they certainly still need a good clean to ensure hygiene standards are met.

At Vivo Clean, we pride ourselves on delivering an exceptional deep clean, but you can contribute to that success even further with a bit of preparation. Don't worry; we handle absolutely all of the cleaning tasks, but by tidying possessions and equipment away, you can help us deliver a faster service.

In this post, we'll take you through the steps you should follow if you'd like to ensure your deep clean goes as well as possible. To learn more about what the service includes, take a look through our guide to professional deep cleaning.

1. Make initial decisions

First, it's useful for your deep clean provider if you identify where on your premises needs comprehensive cleaning beforehand. Some buildings may not need every corner cleaned, while others might require scrubbing from top to bottom, inside and out. Take some time to decide what needs tending to and identify any areas that need special attention, such as rooms with plenty of high-contact surfaces.

2. Inform your staff

Once you've arranged the deep clean with a service provider like Vivo Clean, inform your staff. Let them know when the cleaning will take place so that they have time to tidy up their personal spaces. If your business operates outside standard business hours, you may need to discuss temporarily closing the business with your staff, if necessary. However, we will work with you to arrange a suitable time for the clean.

3. Arrange a walkthrough with the cleaning provider

A walk-through with your chosen commercial deep cleaning team makes a huge difference to the efficiency of the service. Show them the hot-spots, the high-contact surfaces, the stains you've not been able to remove, and any areas that require more careful attention. This helps them work to the best of their abilities in your space, focusing heavily on the areas that matter most while being aware of more delicate zones or equipment. We'll send a highly-experienced team supervisor to your premises, who will conduct the walkthrough with you.

4. Secure anything confidential

While we take great care with your belongings, it's important that you secure any confidential documents before our cleaners arrive on site to ensure they don't get put out of place or lost.

5. Clear work areas

You can quickly prepare for a commercial building deep clean by clearing up all of the work areas. Tidy up desks, meeting rooms, restaurant floors, reception areas, and anywhere else that gets frequent use while staff are working. Personal trinkets, computer equipment, and items on floors should be moved so that surfaces and floors can be easily accessed by cleaners. This kind of clear up is necessary for all commercial business environments receiving a deep clean, from offices to leisure centres.

However, there is no need to strip your premises bare; just a brief tidy up of all surfaces makes all the difference. We recommend popping items into boxes that can be easily moved around (and easily unpacked once you get back to work after the clean).

6. Clear communal areas

Just like your work areas, ensure all communal areas are tidy. This means break rooms, toilets, and any other areas used for relaxing, eating, and sleeping. Declutter floors and surfaces, and unplug any appliances that can be moved by our cleaners - think kettles, toasters, printers, etc.

If your fridges and kitchen cupboards are used by staff only, rather than for business operations, make sure they're emptied. If you want these frequently-used spaces to be tackled during the deep clean service, get rid of everything in them. This could take some planning ahead of the clean to ensure no food is wasted.

7. Clear less-used areas

Move on to the rooms that don't see as much use, such as storage rooms, stock rooms, basements, and server rooms. If the room contains expensive or important items, then ensure they're removed and stored somewhere to avoid accidental damage. If items cannot be removed and you still need the room to be serviced, speak with us, and we can work together on tailoring a safe cleaning approach.

8. Ensure clear access

Once surfaces are decluttered and the necessary cupboards and facilities are emptied, it's time to clear the routes cleaners will be taking. Move bags, bins, and other items that are easy to lift from the floors so that cleaning teams can vacuum, mop, or sweep every inch of the floors. It would be ideal if they could have access behind heavier equipment, such as cupboards and filing cabinets, too, for the most thorough deep clean possible.

Commercial deep cleaning services from Vivo Clean

Our cleaners are highly trained and experienced in detailed cleaning of commercial spaces, and we cover a wide range of sectors, including hospitality, leisure, commercial construction, and offices. No matter the business type, we ensure that every area is tackled, from out-of-reach light fixtures to skirting boards behind cabinets.

The deep clean heavy lifting is handled by our team; all you need to worry about is tidying bits away to give us the best access possible.

Our deep clean service is ideal as an annual event to accompany regular contract cleaning and ensure continued cleanliness, or as a one-off if you need to get things back to square one. If you'd like to discuss your requirements, don't hesitate to reach out to the Vivo Clean team today.